Asset Management

Council approved the 2025 Asset Management Plan on June 18 2025, in advance of the July 1 2025 Ontario Regulation 588/17 deadline, with the following resolution: 

That Council receive report FIN.25.07 - 2025 Asset Management Plan for information; and 
That Council approve the 2025 Asset Management Plan as presented; and 
That Council recommend that the Mayor include the Asset Management Financial Plan in the annual budget. 

• Council Information Session - 2025 Asset Management Plan (presented May 28 2025 by Hemson Consultants) 
• 2025 Asset Management Plan (approved June 18 2025 by Council) 
• FIN.25.07 - Staff Report re: Asset Management Plan (received June 18 2025 by Council) 

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Timeline, Reports, and Information

• July 17 2019: Strategic Asset Management Policy is approved by Council 
• November 3 2021: Presentation to Council by PSD Consultants of the 2020 Asset Management Plan 
• The new Asset Management Plan was approved on August 3, 2022, through staff report FIN.22.17, recommending an annual tax levy increase of 1.3% of the total levy for the next 15 years, in order to eliminate the infrastructure deficit/backlog. 
• Council authorized entering into a Light Fleet Maintenance and Renewal agreement with Enterprise Fleet Management in April 2023 to manage and plan for replacement of our light fleet vehicles. 
• The Building Condition Assessment Results were received by Council at June 28 2023 Committee of the Whole. Council authorized the Treasurer to use the Building Condition Assessment report as a guide to update the Asset Management Plan. The 2023 replacement value of 63 municipal facilities is $63.9 million. 
• Council received the 2023 Road Needs Study presentation and full report on November 15 2023. 
• The 2023 Municipal Bridge Inspection Report is included on the Council Agenda of Feb 21 2024, with an estimated replacement cost for all municipally owned bridges of $82.4 million. 
• The Asset Management Team provides reports to Council on an annual basis regarding asset management program progress for the Municipality  (FIN.23.22 - 2023 Update,  FIN.22.21 - 2022 Update, FIN.21.08 - 2021 Update, FIN.20.12 - 2020 Update)
• The Treasurer reports to Council during the annual budget process on asset management financial status and funding deficit 
• The Asset Management Plan was updated in 2025, to meet the July 1 2025 deadline under  Ontario Regulation 588/17 requirements. Council authorized award to Hemson Consulting on April 3 2024 to work with staff to meet the requirements of Ontario Regulation 588/17.
• The next Asset Management Plan update will be in the next five years. 

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Asset Management is the coordinated activities of the Municipality to realize value from its assets to achieve organizational objectives. It is the plan for how to manage municipal infrastructure in order to provide services to residents and other users in a way that meets their expectations, and is financially sustainable into the future. Having a clear picture of the current state of municipal infrastructure, and expected levels of service, will help make more informed decisions about asset operations, maintenance and renewal. 

Grey Highlands Municipal assets that are part of the Asset Management Plan, and which are essential to our service delivery, include the following: 

• roads 
• bridges and culverts 
• wastewater systems 
• water systems 
• landfills 
• sidewalks 
• buildings 
• equipment 

Information that helps Council and Municipal Staff improve our asset management capabilities includes the following: 

• life cycle costs of owning and operating an asset 
• levels of service (including current, expected, and desired) 
• risks, and risk management 
• implications of future demand 

 
Additional Information

   

Source: Asset Management Getting Started Guide