Special Events

To host a special event within the Municipality of Grey Highlands, you’ll need a Special Events Permit. The process has two steps:

1️⃣ Fill out the application to get started.

2️⃣ Submit your supporting documents by uploading them in the application or emailing them to us at: facilities@greyhighlands.ca

Be sure to apply early to allow plenty of time for processing. We can’t wait to see your event come together!

Special events in Grey Highlands are regulated under By-law 2016-106, which governs the permitting process and establishes a licensing system for events. This by-law ensures events are planned safely and responsibly while supporting the needs of the community.

For more details, review By-law 2016-106 

 General Questions:

1. What is a Special Events Permit, and do I need one for my event?
A Special Events Permit is required for any event held on municipal property or one that impacts public spaces, such as roads, parks, or facilities. If your event includes road closures, amplified sound, vendors, or alcohol, you may also need additional approvals.

2. How do I apply for a Special Events Permit?
Please review the "Special Events Application" dropdown above.

3. How far in advance should I apply for a permit?
We recommend submitting your application as early as possible to allow time for processing. Some events may require additional approvals, which can take several weeks.

4. Is there a fee for a Special Events Permit?
Fees may vary depending on the size and type of event. Contact us for details on applicable fees.

Event Requirements & Regulations:

5. What types of events require additional permits or approvals?
Events that include road closures, alcohol sales, food vendors, amplified sound, fireworks, or large gatherings may require additional permits or permissions.

6. Can I serve alcohol at my event?
Yes, but you will need to obtain the proper licensing, such as a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario (AGCO), and comply with municipal regulations.

7. Do I need insurance for my event?
Yes, most events require liability insurance. The amount of coverage depends on the type and scale of the event. You may also need to name the Municipality of Grey Highlands as an additional insured.

8. Are there noise restrictions for special events?

Yes, events with amplified sound must comply with local noise bylaws. If your event exceeds noise limits, you may need a noise exemption permit.

Logistics & Support:

9. Can I book municipal facilities, parks, or roads for my event?
Yes! Availability varies, so it’s best to book early. Some locations may have additional requirements.

10. Will the municipality provide staff, equipment, or services for my event?
Municipal support is limited, but depending on the event, staff may assist with road closures, garbage collection, or other logistics. Additional fees may apply.

11. What happens if my event is cancelled?
If your event is cancelled, let us know as soon as possible. Refunds for permit fees may be available depending on the timing of the cancellation.

Planning an event can be exciting, but we know it comes with plenty of questions. If you need more information about the Special Events Permit process, application requirements, or event regulations, we’re happy to assist!

Contact us and we’ll help ensure your event is a success.

T: 519-986-1216 ext. 108

E: specialevents@greyhighlands.ca