Employment Opportunities

 Tasks will include but are not limited to the following:

• Work with local businesses, industries, residents and community stakeholders to help determine opportunities, needs and challenges within the Municipality.
• Attend Council, business and community group meetings, as required.
• Assist with the attraction and facilitation of business development.
• Coordinate all departmental programs and undertakings, including (but not limited to) the Community Improvement Plan, licensing programs, downtown revitalization undertakings and business retention & expansion.
• Provide market research and analysis to support departmental undertakings.
• Assist with the research and administration of grant applications.
• Prepare and maintain departmental records, databases and CRM systems.
• Coordinate and streamline administrative undertakings by standardizing procedures, processes, forms, and general departmental systems.
• Maintain digital media platforms for departmental initiatives.
• Assist with and coordinate marketing campaigns and promotional initiatives.
• Provide information to businesses, residents and stakeholders to assist in the interpretation of guidelines, policies and procedures.
  • Maintain awareness of the entire Municipality’s operations, procedures and policies to ensure exceptional customer service for the public and stakeholders.
  • Liaise with internal staff to facilitate streamlined responses to the public and ensure a holistic approach to Municipal services.

 The ideal candidate will possess the following education, skills & abilities:

• A post-secondary education in a related field such as business administration, commerce, planning, social services; or equivalent experience.
• A minimum of two (2) years of administrative experience involving contact with the public and senior management.
• Working knowledge of municipal government functions and procedures.
• Excellent written and oral communications skills.
• Self-motivated, proactive, energetic and goal-oriented with superior interpersonal, customer service and public engagement skills.
• Ability to develop clear and concise reports, correspondence and other written materials.
• Skilled in planning, organizing and prioritizing work to meet deadlines.
• Social media skills and website maintenance experience is an asset.

 Candidates for the above position are invited to submit resumes, preferably by e-mail, referencing “Municipal Services Assistant, Economic & Community Development” prior to 12:00 PM (noon) on Wednesday, March 27th, 2019 to hr@greyhighlands.ca

 We would like to take this opportunity to thank all applicants. Only those to be interviewed will be contacted.

 The Municipality of Grey Highlands is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. This document can be made available in other accessible formats as soon as practicable and upon request. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment. Based on the nature of the position, pre-employment screening may be required including but not limited to; Criminal Record Searches, Financial Credit Inquiries; Educational and Credential Verification; Driver’s Abstracts; Drug/Alcohol Testing; Pre-Medical Testing and Investigative Employment References.

 Tasks will include but are not limited to the following:

• Provide a high standard of customer service while responding to public inquiries via in-person, telephone and email
• Receives and reviews rental applications for completeness ensuring applicable law is met (Alcohol and Gaming Commission of Ontario [AGCO], Municipal Alcohol Policy, Municipal By-law)
• Receives and reviews Special Event Permit applications for completeness ensuring applicable law is met (AGCO, Municipal Alcohol Policy, Municipal By- law)
• Circulate Special Event applications to municipal departments for comment
• Inputting of rental applications electronically into the scheduling software
• Data entry, word processing, correspondence, processing of mail, and filing, advertisements, and update Municipal website where relevant
  • Inputting, maintaining, and assessing databases and files related to Special Events and rental agreements.
  • Respond to telephone, email, and visitor inquiries
  • Receive payments and issues receipts
  • Complete quarterly Society of Composers, Authors, and Music Publishers of Canada (SOCAN) reports
  • Perform additional duties and undertake special projects as assigned
    • Keep up-to-date on policies, by-laws, and other related legislation necessary for the performance of duties.

 The ideal candidate will possess the following education, skills & abilities:

• College diploma in Office Administration or a related discipline
• Minimum of two (2) years of administrative experience in a municipal setting
• Working knowledge of municipal government functions and procedures
• Excellent written and oral communications skills
  • Technical expertise with Microsoft office programs and ability to manage multiple projects and pressures
  • Experience with Vadim or Keystone municipal software would be considered an asset
  • Ability to work independently, establish priorities and meet deadlines
  • Basic accounting experience considered an asset
  • Knowledge of records management will be considered an asset

 Candidates for the above position are invited to submit resumes, preferably by e-mail, referencing “Municipal Services Assistant, Facilities” prior to 12:00 (noon) PM on Wednesday, March 27th, 2019 to hr@greyhighlands.ca

 We would like to take this opportunity to thank all applicants. Only those to be interviewed will be contacted.

 The Municipality of Grey Highlands is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. This document can be made available in other accessible formats as soon as practicable and upon request. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment. Based on the nature of the position, pre-employment screening may be required including but not limited to; Criminal Record Searches, Financial Credit Inquiries; Educational and Credential Verification; Driver’s Abstracts; Drug/Alcohol Testing; Pre-Medical Testing and Investigative Employment References.