Boards and Committees of Council

Committee of Adjustment (COA)

The Committee of Adjustment (CoA) makes decisions on all minor variance and consent applications (severances, easements, and rights-of-way). The committee meets monthly as per the meeting schedule. (link)

Visit Planning Services for more information on minor variances and consents (severances)

The Committee of Adjustment is established under the authority of The Planning Act as its regulations, The Statutory Powers Procedure Act, The Municipal Conflict of Interest Act, Building Code Act, and the Municipal Freedom of Information and Protection of Privacy Act and the common law concept of natural justice. Any responsibilities not clearly identified within the Terms of Reference shall be in accordance with legislation as outlined above.

COA Terms of Reference

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee (CDAC) shall provide advice and recommendations to Council to support a coherent community service approach on matters associated with recreation, community programming, recreational activities, facilities, and general community development within Grey Highlands. View the CDAC meeting calendar, agendas and minutes on our meeting portal.

CDAC Terms of Reference

Police Services Board (PSB)

The purpose of the Police Services Board is to establish priorities, objectives and policies regarding policing in Grey Highlands in consultation with the Detachment Commander and Council. The Police Services Board is made up of 5 members and meets every other month. The Police Services Board is made up of 5 members and meets every other month.  View the Police Services Board meeting calendar, agendas and minutes on our meeting portal.

PSB Terms of Reference

Grey Highlands Public Library Board

Seniors Advisory Committee (SAC)

The Grey Highlands Seniors Advisory Committee was formed to offer advisory consultation to municipal council in a two-way information sharing process, where local grassroots solutions and public outreach discussions may be facilitated on issues around the World Health Organization’s age-friendly community elements. The committee seeks to coordinate the collection and dissemination of information and resources for seniors in the community. The committee will represent all areas of the Grey Highlands community of communities as a collective voice for the senior segment of the community. It meets bi-monthly or at the call of the chair. 

SAC Terms of Reference

The Museum and Heritage Committee is a Committee of Council establish to fulfill the dual role for Museum and Heritage matters and reporting to Council. 

The Committee offers guidance to Council, staff and volunteers (including a Friends of the South Grey Museum group and Heritage Grey Highlands working group) on best practices and policies for the development of programs opportunities.  The goal of the Committee is to fulfill the legislated requirement under the Heritage Act and provide a vision to be a cultural hub sharing community stories as it conserves, celebrates, interprets and inspires ongoing history and culture through the conservation of historical sites in the Municipality, programs and events, exhibits and speakers, collaborative projects, outreach and engagement.

MHAC Terms of Reference

Heritage Grey Highlands is a sub-committee of the Museum and Heritage Committee for Grey Highlands and has it's own website.

Economic Development Advisory Group (EDAG)

THE EDAG was established to report through staff to Council, the EDAG will provide strategic advice to facilitate and promote a holistic and sustainable long-term approach to economic and business development that will benefit Grey Highlands and its residents.

• Provide advice in the preparation and maintenance of the overall economic development strategy, which includes supporting the strategy, continuously assessing the present situation and capability, identifying emerging economic conditions and focusing on long-term and lasting sustained economic growth;
• Advise and make recommendations to Council regarding policies, strategies and implementation plans to support and enhance the Municipality's economic development initiatives;
• Support economic and business development opportunities to encourage sustainability and prosperity within the community;
• Work with staff and economic and business development partners to foster and promote a positive community image and a healthy business environment for exiting and prospective businesses.

*Committee currently on pause until new term of Council

EDAG Terms of Reference

Financial Assistance Program Committee (FAP)

Multi-Municipal Long-Term Care Working Group (MMLTCWG) - Mandate Completed 2019

This working group was created to look at solutions for Long Term Care in our area. 

Click for Agendas of the MMLTCWG

Click here for Minutes of the MMLTCWG

Visit our Document Centre for additional correspondence pertaining to the Group

Note: This Working Group has met its established mandate in 2019. 

Short-Term Accommodation Task Force (STAT) - Mandate completed 2019

The STAT is an ad-hoc task force established to meet the requirements of the specific task – to review the proposed short-term accommodation licencing program as presented by staff and to prepare a recommendation to Council on the implementation of the current proposal or any changes requested.

Membership on the Board includes 2 members of Council, a minimum of 4 and maximum of 7 citizen members appointed by Council.

STAT Terms of Reference

Climate Action Committee Task Force (CACT)

On Council direction, this committee was created in 2019 which will serve to work with stakeholders through consultation to develop a fact-based Action Plan for fighting the climate crisis in Grey Highlands. 

CACT Terms of Reference

Mandate has been met. No further meetings scheduled. 

Final Report presented to Council on July 7, 2021. Report has been forwarded to staff for review and comments. 

The Council Remuneration Advisory Committee (CRAC) was established through Council resolution 2019-054 on February 6 2019 to review the Council Compensation By-law and provide recommendations to Council on Compensation ad Benefits. In achieving this purpose, the members of the committee shall ensure that the compensation provided:

• is fair and reasonable and will attract a diverse and representative pool of candidates from Grey Highlands residents wishing to seek election to Council but also be seen as fair by taxpayers;

• recognizes that the work of the mayor and council is demanding and important and as such they should be appropriately compensated;

• recognizes the complexity, responsibilities, time commitments and accountabilities associated with the role of Mayor and Council;

• is closely aligned to the 55thth percentile (similar to the Municipality’s employees) of the comparator group;

• applies an appropriate ratio between the roles of councillor and that of the mayor and deputy mayor;

• demonstrates fiscal responsibility.

CRAC Terms of Reference

The TTF is a task force established to research and recommend to Council on options for public transportation for residents in Grey Highlands as per a request from the Seniors Advisory Committee.

TTF Terms of Reference

April 12, 2021 the Seniors Advisory Committee passed Motion SAC2021-36

That the Seniors Advisory Committee create a sub-committee to research and present Seniors transit options to the Seniors Advisory Committee; and

That the following members sit on the transit sub-committee Member Allen, Member Halliday, Member Fulford and Member Brown; and That Jeff VanGeem from SEGCHC also sit on the transit sub-committee.

Reporting to Council, the task force will research and present options for internet infrastructure on municipal property and the overall process of improving internet access for Grey Highlands. 

Internet Infrastructure Task Force Terms of Reference 

Reporting to Council, the sub committee will research and present a comprehensive draft Sign By-law option for Grey Highlands.
Mandate:

• To re-examine the draft sign by-law presented at the Committee of the Whole on September 22, 2021, and at the October 6, 2021 Council meeting from the larger context of the need and/or desirability for locally appropriate safety regulations or aesthetic guidelines, and report back to Council with recommendations.

* Mandate Completed August 2022

Terms of Reference