Appear Before Council

Council Meetings are generally held the first and third Wednesday of every month at 1:00 pm in the Council Chambers located at 206 Toronto Street South Markdale, ON.  For a complete schedule visit our Council Calendar on our portal, or view the meeting calendar in pdf here. 

There are a few options when wishing to appear before Council. The following table outlines these options and the process for each. 

Please view Section 7 of the Procedure By-law for more information.  

Delegation

Delegations are typically requested by residents or local community groups wishing to speak to or make a request to Council.

Requests for delegations must be submitted to the Clerk no later than seven (7) business days prior to the preferred meeting. Should delegations be full for that meeting, another date can be requested. Delegations are allocated 10 minutes to speak to Council. 

Please note: there is a limit of three (3) delegations/presentations or a limit of a scheduled 30 minutes per meeting (whichever comes first). Please see dates available below. 

Presentation

Presentations are typically requested by an agency or a consultant for the Municipality. A maximum of 10 minutes is provided for presentations unless otherwise requested.

Requests for presentations (including material to be presented) must be provided to the Clerk in writing no later than ten (10) business days prior to the preferred meeting. Should delegations/presentation be full for that meeting, another date can be requested.

Please note: there is a limit of three (3) delegations/presentations or a limit of a scheduled 30 minutes per meeting (whichever comes first). 

Open Forum

The Open Forum part of the Council Meeting allows up to five (5) individuals to speak in person, and 5 to speak electronically for three (3) minutes each about a topic that is on the agenda to be discussed at that meeting.

In Person Registration: Persons wishing to speak during open forum must register with the Clerk or Deputy Clerk no sooner than 15 minutes prior to the start of the meeting and will end at the scheduled start time for the meeting. 

Electronic Registration: Persons wishing to connect electronically and speak during open forum must register through the registration page at least 1 hour prior to the start of the meeting. 

*Note: at the current time, all public are connecting electronically due to COVID-19 and only electronic participation is permitted for open forum. 

To register for Open Forum, please visit the registrations page of our website.

Electronic Participation

Council amended the Procedure by-law and passed Policy A09-C-11 in October of 2020 to allow electronic participation of members and the public.