09-09-10
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Definitions

Ballot Box
- a sealed box secured at the Grey Highlands Municipal Office, in which Ballots are kept in advance of the close of polls 8:00 pm on October 25th, 2010

Assistant Returning Officer
- a person appointed by oath to act in the place of the Returning Officer in respect of administering oaths, Revision of the Voter's List, ensuring security, updating the Voter's List, issuance of Replacement Voting Packages and other duties as may be delegated by the Returning Officer.

Close of Polls
- shall be 8:00 pm Eastern Standard Time on October 25th, 2010

Continuous Voting Location
- shall be the Municipal Offices of the Municipality of Grey Highlands, 206 Toronto Street South, Markdale, Ontario. A drop box shall be available for the drop off of Return Envelopes during regular hours starting on the day that Voting Packages are mailed to electors through to Election Day. The drop box will be available for usage during regular office hours, during this period except on Election Day when the office will be open from 8:30 am through to the Close of Polls.

Daily Deputy Returning Officer
- a person(s) appointed by oath to oversee the processing of Return Envelopes on a daily basis up until the close of the polls.

Deputy Returning Officer
- a person(s) appointed by oath to carry out the counting of votes in a Ballot Box and other duties as may be delegated by the Returning Officer.

Daily Poll Clerk
- a person (s) appointed by oath to assist with the processing of Return Envelopes on a daily basis up until the close of the polls.

Drop Box
- a sealed box in which Return Envelopes and Secrecy Envelops are placed by persons delivering their Ballots in person to the continuous drop box location.

Election Assistant
- a person appointed by oath for the purposes as set out in the oath and such other duties as may be delegated by the Returning Officer.

Election Day
- shall be October 25th, 2010

Guarantee Date for Mail Return
- shall be the date that Canada Post guarantees return of voting packages deposited in mailboxes anywhere in Canada.

Master Voter's List
- a list showing all eligible electors in the Municipality of Grey Highlands, upon which the election personnel have indicated which electors have exercised their voting rights

Replacement Voting Package
- means a set of documents, which consists of instructions, a Secrecy Envelope, a Return Envelope, a Ballot and a Declaration Form. The Declaration Form shall bear the initials of the Returning Officer or the Assistant Returning Officer.

Return Envelope
- shall be an envelope with pre-paid postage and addressed to the Municipal Office that is either returned by mail to the Municipal Office or is dropped off at either the continuous voting location, remote voting locations or to mobile polls. Each Return Envelope should contain both a Voter's Declaration and a Secrecy Envelope containing one (1) Ballot.

Returning Officer
- the Clerk of the Municipality of Grey Highlands is the Returning Officer for the election with responsibility for ensuring that the election is conducted fairly in accordance with legislative requirements and established procedures. As Returning Officer, the Clerk is empowered by legislation to conduct the election and may provide for any matter that is not otherwise provided for in an Act or Regulation and is, in the Clerk's opinion, necessary or desirable for conducting the election

Voter Declaration Form
- shall be a form upon which the qualifying address of the elector is indicated as well as a space for the elector's signature and name. This documentation signifies the voter's declaration that he/she is the person eligible to vote in the election, and this declaration must accompany every Ballot submitted.

Voting Package
- shall consist of instructions, a Secrecy Envelope, a Return Envelope, a Ballot and a Declaration Form.

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For additional information or any questions please contact the Municipal Clerk, Debbie Robertson, at 519.986.1216 Ext. 233 or clerks@greyhighlands.ca

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